AI for Project Managers: Smarter Planning Reporting and Communication with ChatGPT

Project managers today juggle countless responsibilities: planning, reporting, risk tracking, and stakeholder communication. With AI and ChatGPT, many of these tasks can now be streamlined, automated, or enhanced - freeing PMs to focus on strategy and leadership.
In this interactive 90-minute course, you’ll discover how to:

• Generate project documentation (charters, risk registers, communication plans)
• Automate status reports, updates, and stakeholder communications
• Use AI to summarize meetings, track lessons learned, and log decisions
• Analyze project risks and schedules with AI-assisted insights
• Apply practical AI workflows that align with PMI standards and real-world projects

 
This session blends live demos, real examples, and AI prompt strategies so you leave with tools you can immediately apply in your projects.

• Introduction: AI + Project Management
  • How AI is reshaping the PM role
  • Where ChatGPT fits in the project lifecycle
• AI in Project Initiation
  • Drafting project charters with AI
  • Stakeholder analysis and comms planning
• AI in Planning & Execution
  • Generating schedules and task lists with ChatGPT prompts
  • Creating risk registers and lessons learned templates
  • Automating repetitive PM documentation
• AI in Monitoring & Controlling
  • Status reports and stakeholder updates with ChatGPT
  • Meeting notes and decision logs
  • AI-driven dashboards (Excel + Project data examples)
• AI in Closing
  • Lessons learned reports
  • Wrapping up with AI-generated summaries
• Practical Workflows & Demo
  • AI prompt examples for PM tasks
  • Demo of generating real project docs with ChatGPT
• Q&A + Wrap-Up

How to continue using AI in daily PM work

• Draft project charters, communications, and reports with ChatGPT
• Summarize and extract key points from meetings, emails, and documents
• Automate stakeholder reporting with AI-generated updates
• Generate and refine risk registers, lessons learned, and decision logs
• Integrate AI into daily PM workflows to save time and improve results

• Project Managers and Program Managers
• PMP and CAPM certification candidates
• Team leaders and project coordinators
• Business professionals managing complex projects
• Anyone seeking to modernize PM practices with AI

Staci Warne is a Project Management Professional (PMP®), Microsoft Certified Trainer (MCT®), and Certified AI Specialist (CAIS®), who brings modern workplace learning to life with practical insights and engaging instruction. Known for transforming complex Microsoft 365 and Copilot concepts into clear, actionable skills, she guides professionals toward those exciting “aha!” moments where everything just clicks. Her courses blend structured learning with real world application, empowering participants to work smarter, communicate more effectively, and unlock new levels of productivity through AI enhanced workflows. With her approachable style and deep technical expertise, Staci Warne makes even advanced technology feel accessible, useful, and dare we say fun!